OKLAHOMA EDGE SOFTBALL
ESTABLISHED OCTOBER 2014
Our Mission is to develop a strong team and strong team players through positive attitude and training in the fundamentals of softball. We want to develop and promote the growth of Fast-pitch Softball and to elevate the level of play to the highest caliber while encouraging leadership and sportsmanship. We will provide the foundation, training and opportunities necessary for our girls to play at a higher level and ultimately build confidence and positive attitudes
- To teach the fundamentals of fast pitch softball.
- To allow members to participate and gain good experience in the sport.
- To allow members to develop sportsmanship in the sport.
- To allow members of reasonable skill to compete in competitions.
- To provide coaching and practice for all members.
- To build a strong and competitive softball team.
- Membership to the OESA will not discriminate based on color, disability status, height, national origin, political persuasion, race, religion or weight.
- An individual must have the skills necessary to compete in fast pitch softball and must be approved by the executive board.
- A full member has rights to practice and participate in all OESA activities and vote on actions taken by their team.
- All members will include board members, coaches, managers, players, and parents
- There are to be at least one board meeting a month, held by the board of directors.
- For calling meetings there will be communicated by phone, e-mail, or text.
- There will be a president, vice president, a secretary, treasurer and three additional seats to occupied by additional voting members
The president and vice president are responsible for:
Sharing the presidential workload, serving as the team’s captains, handling all executive decisions, ensuring that all rules and guidelines are followed, providing adequate supplies and necessities for all members of the OESA, planning OESA events, publicizing the OESA and its events, attending general sports meetings, making sure all members can fulfill their duties and be working together to choose teams, chairing official committee meetings, scheduling practices and games, providing prompt and proper problem-solving skills, as well as any other duties that need to be performed.
The Secretary is responsible for:
Providing a full, detailed list of members, recording minutes of meetings, compiling necessary information for members such as waivers and emergency forms, keeping a log that records all activities and events of the OESA, keeping an itinerary of upcoming scheduled events, contacting and coordinating with other similar student organizations, organizing an agenda for each meeting, along with any other organization duties, as well as helping choose members of the team.
The treasurer is responsible for:
Keeping track of the OESA’s finances, co-producing a financial plan and budget for each year, recording all income and expenses by the OESA, ensuring that all expenses are paid, ensuring that substantial funds are kept at all times and informing the executive board when there are not, setting up fundraising and donation opportunities, and collecting fees.
- For handling vacancies within the executive board, there will be a vote of all of the members and a majority chosen candidate will take the vacant position.
- There will be no other committees besides the executive board of our association.
- Except for the first year, members will vote for the executive board. They will hold positions for two years.
- At the last meeting at the end of the second year, nominations will be made.
- The nominees can present themselves at the first meeting where the voting will take place.
- In the case of a runoff election, committee members would decide the occupant of the position.
- For removing an officer, a complaint must be filed, a team discussion will take place, and then a vote will be taken.
- If an officer leaves before their term is up; nominations will be immediately made for replacement, with the agreement of other officers.
- The OESA will provide various fundraising activities as well as accepting donations.
- Allocated funds will be put toward OESA expenses such as uniforms, equipment, travel, etc.
- A fee for participating in the league will be required of each player 2 times every calendar year. Such fees will be determined by the Board of Directors prior to the registration period for each year.
- The Executive Council shall have the authority to approve all expenditures. Executive Council approval shall require a majority vote. The president shall have the authority to approve expenditures up to $200 on behalf of Oklahoma Edge Softball Association. All expenditures over $200 shall require board approval.
- When possible, all disbursements will be handled by check. All disbursements shall be signed by the treasurer and vice president. In the absence of the treasurer or the vice president, the president may sign the disbursement.
- All coaches and staff will follow the playing rules set forth by the USSSA.
- A copy of these rules will be given to each coach at the beginning of each season.
- It is the responsibility of the coach to know these rules and follow them accordingly.
Oklahoma Edge Softball Parent, Family, Fans Code of Conduct Agreement
- This article will be signed and by all players and parents and will be kept on file.
I understand that the Oklahoma Edge is a competitive sports team and there are no guarantees as to the amount of playing time or position that my daughter will play during games. I am aware that the team has limited membership and as such that my daughter’s participation is crucial in maintaining the high standards of play the team is working to attain.
The objective of the Oklahoma Edge organization is to provide your child with a wholesome atmosphere in which to engage in a healthy athletic competition. Our goal is to build character in our young players. Because of the excitement and high emotion of some of our games, guidelines regarding what this organization expects from parents and their children appear in this agreement and the player’s code of conduct.
The essential elements of character building and ethics in sports are embodied in the concept of sportsmanship and six core principles: trustworthiness, respect, responsibility, fairness, and good citizenship.
Please know that cheering, excitement, and exuberance is encouraged, but please be careful and always express this in a positive manner. Even when being vocal in an attempt to help a child, you should avoid acting or say anything that is demeaning to your child or someone else’s.
By signing this agreement you understand you are not alone when things are said and done at games. Your daughter, the players, and parents from both teams observe and hear everything that is said and done. Parent’s poor or over-the-top behavior will ruin the experience for others.
At Games, only the coaches will be allowed in the dugout and/or on the bench.
The organization will not tolerate any behavior on the playing field or in the stands which would hinder the spirit of sportsmanship and cooperation that we are trying to encourage.
- DO NOT COACH YOUR CHILD FROM THE STANDS. The coach and player on the field may have specific signs, or prearranged scenarios to ask a player to do something. Do not interfere with that Coach’s instruction. Please think twice before saying something critical.
- Abusive and foul language is not permitted.
- I will emphasize skill development with my daughter and agree to practice softball on a weekly basis.
- Conduct of any guests of parents is the responsibility of the parent/guardian whose child is a participant on the team.
- This is an elite travel program. I will do my part to have my player attend all practices, tournaments/ scrimmages, and fundraisers at the designated time.
*IF YOUR CHILD IS NOT IN ATTENDANCE A VALID EXPLANATION IS EXPECTED
- Reinforce and remind your daughter to honor the player’s code of conduct she is bound to uphold.
- I will make sure my daughter remains in the dugout and/or on the bench when she is not in the game, and to cheer her teammates.
- I will remember that children participate in sports to have fun and that the game is for youths, not adults.
- I will inform the coaches of any ailment, injury or physical disability that may affect the safety of the child or the safety of others.
- I will not openly complain about or, bring up, team issues or my displeasure about other players in front of my daughter, other players or team parents.
- I will respect the officials and their authority during the games and will never question, discuss, or confront the coaching staff after the game. I will take the time to speak with the coaches at an agreed appropriate time.
- I will teach my child to play by the rules and to understand the concept of what it means to be a team player.
- I will demand that my child treat other players and coaches, officials, and spectators with respect regardless of race, creed, color, ability, or difference of opinion.
- I will learn the rules and policies of the team, and of the game we play.
- I will not yell at, criticize, or ridicule my child or any participant for making a mistake or for a loss, while still in the presence of any team, coach or officials.
- I will reinforce to my child not to ask the coaches during a game, scrimmage, or practice about playing time, batting order placement, starting or substitute status. Should I have any questions concerning specific playing time, position(s), and/or concerns regarding interest in specific areas of the game, I will discuss this matter with the coaches directly at the appropriate time and place (outside of team events).
- I will praise my child for competing fairly and trying hard, and make my child feel like a winner, even after a loss or bad game.
- I will teach my child to play by the rules and to resolve conflicts without resorting to hostility, verbal abuse, or violence.
- I will not disrespect the property and equipment used at any sports facility. This includes the disposal of trash, restrooms, and parking lot.
- No alcohol or drug use is allowed at any games, scrimmage, or practice.
- I will not force my child to play on the team if she does not want too.
- It is understood that I may withdraw my player from the team at any time upon written notice to the Head Coach. No fees will be refunded. Any uniforms or equipment must be returned to the organization upon request. Unpaid items ordered prior to withdrawal are forfeited, and name will not be released from the roster without them being returned.
Player Code of Conduct
- This article will be signed and by all players and parents and will be kept on file.
I understand that Oklahoma Edge is a competitive sport and there are no guarantees as to the amount of playing time or position that I will play during games. I will agree to listen and follow the instructions of the team Manager and coaching staff at AL TIMES.
I am aware that the team has limited membership, and as such that each player’s participation (including my own) is crucial in maintaining the high standards of play we are striving to attain. As such, I understand my attendance at all games practices, team meetings, scrimmages and official games is important to the team’s success.
I agree to display good sportsmanship, positive behavior, cheer on my teammates, take pride in personal & team accomplishments, and accept winning or defeat with dignity at all times.
Obey and understand the following:
- During games: I understand that team rules require me and my teammates to remain in the dugout and/or on the bench while the game is going on (AT AL TIMES). I am not allowed to sit with parents or with spectators. Even, if I am not in the game. (Excused illness only)
- Take pride, care and wear my uniform properly at all times.
- Wear my entire uniform at games (removal of any part for any reason must be first approved by the coach)
- During the game, I will know where my equipment is at all times
- While in the dugout, I will cheer on my teammates. No distracting horse-play.
- I will pay attention to the game on the field at all times. I will watch and pay attention to base running instructions from the base coaches and not from fans watching the game, including parents.
- NO player is to question a coach about the player position or playing time during a game. Either about themselves or in second-hand conversation to others. There are proper times and place for this. Tournament weekend or games isn’t one.
- I agree not to: use foul language, physical aggression, and uncooperative behavior/body language (including: facial expressions, back talk, body gestures that criticize my Manager or any member of the coaching staff or players), arrive to practices, tournaments and team functions at designated time (that means I am ready to walk onto the field and play the game at all times regardless of position or playing status). When in the game, I will pay attention to the game and be ready to make a play to help my team at all times.
Consequences and Penalties
Failure to live up to the Code of Conduct, whether it be by the athlete or parent, may result in one of the following sanctions being imposed by the Coach and/or the Board of Directors upon the athlete:
- a) Suspension from the team – the suspension imposed may range anywhere from one game or practice to one or more games or weeks, depending on the severity of the misconduct and the surrounding circumstances.
- b) Dismissal from the team for the remainder of the season.
- c) Permanent dismissal from the Oklahoma Edge Softball Organization
Two Sport Policy
A player/athlete should play softball only on one softball team during the season and not play any other sport during our time. We encourage our player/athletes to participate in sports during the offseason. Playing the second sport during the softball season should be avoided at all costs due to scheduling conflicts and time commitments that both sports will involve. Any other sport being played during the softball season can lead to decrease playing time to dismissal from the team.
USE PHOTOGRAPHS AND/OR AUDIO-VISUAL
- Each parent will sign a waiver authorizing the use of photographs.
- No player photos will be used without the signed waiver.
- This article will be signed and by all players and parents and will be kept on file.
The purpose of the OESA is to teach, coach, and train, female softball players and athletes who seek to compete at higher levels of softball competition such as, but not limited to USSSA Fastpitch Rec All-star classification and above, ASA, and any other leagues the coaching staff deems beneficial to the development and collegiate exposure of the players on the team. We also strive to help players develop the skill sets necessary to compete at a collegiate level program or above if they so desire in the future.
The OESA is a non-profit team and does not seek to generate profitability for any one individual(s). All money(s) collected or fundraised on behalf of the teams are to be used for equipment, which includes, but is not limited to uniforms, bat bags, helmets, bats, pitching machines, game balls, pitching machine balls, scorebooks, line-up cards, catchers equipment, bats, and any other equipment deemed necessary by the coach, manager, and/or assistant coaches that would benefit in the teachings, and usage of the named players of the team. Additional equipment needs for the team shall be at the discretion of the coaching staff throughout the year. Funds generated for the OESA shall also be used to pay for any team registration fees, insurance fees, tournament fees, tournament cost, nomination fees and expenses related to the entering of the team into a competitive tournament(s) and/or round robin type play in the various organizations, along with open classification competitive tournaments. Funds may also be used for donations to special benefit competitive tournaments on behalf of the team. These special donations shall be voted upon by the coaching staff and parent(s) and/or guardian(s) of the players as to the amount and worthiness of the case with the majority vote as the defining action. All funds paid to, or generated by fundraisers on behalf of the OESA shall be deposited in a bank account that has been established with the account name “Oklahoma Edge Softball Association”. That account will be managed by the association’s treasurer. There will be a continual “running” spreadsheet, as well as, bank statements kept throughout the year of all team finances that may be viewed at any point by request from a parent and/or guardian to the treasurer. The books for the year will be closed December 31st of each year. Any monies left over in the account will be used as an opening balance for the spring to follow.
At the start of each new season as defined below, there will be a seasonal registration fee. All players including coaches’ children will be subject to the registration fee. This fee will be $250 for spring/summer season and if the player chooses to try out for fall season it will be an additional $150 for that season. If a new player tries out and makes the team for fall it will be a registration fee of $250. All members are required to participate in any team fundraiser. If any parent(s) and/or guardian(s) do not want to participate in team fundraisers, they can opt out of doing so, by paying a seasonal fee of $500. If any player joins the team after the start of the season they are expected to pay the full registration fee and participate in all fundraisers. These fees will not apply to pick-up/guest tournament players that are not placed on the team roster unless they join the team permanently.
It shall be noted this is a competitive team and by definition of competitive (involving or decided by competition, inclined by achieving more than others through extra effort or ability) playing time will be achieved as such, at the evaluation of the coaching staff. There is not and will not be guaranteed playing times or positions to anyone player including a child of a coach. Players have the ability to compete for playing time by the results of their actions in practice, pre-game warm-ups, and actual game time performance. A team will be fielded in a fashion as to be the most “competitive” as possible in a game situation based on the decisions of the coaching staff. If a parent(s) and/or guardian(s) wishes to visit with the coach about issues of playing time or performance it shall be done in a private, orderly fashion and the discussion will not take place during or immediately before a game. It shall also be noted that sideline coaching is strongly discouraged unless a member of the coaching staff requests participation from the parent(s) or guardian(s) for their child only. This request is to eliminate any confusion on the player’s part as to what the coaching staff is trying to achieve in a given situation. Disorderly conduct, and or threats from parents and or players will not be tolerated and is the basis for immediate removal of a player from the team. It shall also be noted that at any time at the discretion of the coaching staff outside players can be added to the roster, or tryouts may be held to evaluate other players for this team to achieve the competitive level of completion as described in this contract above.
It shall be noted that all equipment and uniforms provided by the team through fundraisers and/or registration fees for each player are the property of the OESA. This shall include, but is not limited to, any gear such as helmets, bags, uniforms, and any other equipment provide by the team. If at any point during the course of a given softball season (starting on January 1st, through and ending December 31st as team uniforms will be purchased in the spring and be worn through the fall) a player decides to leave the team albeit through dismissal by the coaching staff, sickness or year ending injury, quitting of the team by the player for personal reasons, removal of the player by the parent(s) and or guardian(s), all for mentioned uniforms and equipment will be returned to the OESA. If those items are not returned to the team or a fee of $500 paid to the team, the player will not be released from the roster until the team property is returned or the fee is paid in full.
Upon the signing of this contract, the below-signed player and parent(s) or guardian(s) agree to the above-stated contract and shall abide by the contract in good faith.